For academic Advisors

Advising Steps | Advising Worksheet | Registration Violations by Students  
Civil Engineering Department
Advising Steps (for the academic advisor):

1- Study the student academic performance by visiting your Advisor Services Page.

2- Meet with your advisee, then fill the Advising Worksheet and have it signed by him before returning it to the Chairman.

3- Go to KFUPM Portal at http://portal.kfupm.edu.sa and approve/disapprove the student early registration through the following steps:

a) Enter your Email ID & Email Password, and click Login button. For any password problems, ITC Helpdesk should be contacted

b) Click Registrar Services tab

c) Click Advisor Approval for Early Registration link: List of advisees for the term will appear

d) To submit early registration approval for a student; click on the link “NO” once to change it to “YES”.

e) For canceling the early registration approval for a student, click on the link “YES” once to change it to “NO”

Alternatively, Advisor approval for early registration can also be submitted through our website at http://regweb.kfupm.edu.sa (thru Faculty Page).  


Note:
  • Early registration hold will be placed on students who have “NO” in the Advisee list. A student can remove the hold thru Academic Advisor or thru Department Chairman from Sunday, 17th May, 2009 onwards
  • The Advisor approval for early registration for terms 083/091 is not required for students who are registered in Coop Program in term 082. However, we advise all Coop students to take this opportunity to contact their Advisors and discuss about the courses they intend to early register in terms 083/091.

Important: All forms must be returned before 4 pm 16th May, 2009

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Advising Worksheet Saturday, 2nd May, 2009 - Saturday, 16th May, 2009 (up to 3:00 pm)
Academic Advisor:    

Academic Term:

Student Name:      
E-mail:     Cell Phone:
I.D. #: Major:   CGPA:
Student Signature     Date:

Action

Check ( √ )

The student has been handed over (and discussed if needed) the following:

  • Program curriculum
  • Program requirements & pre-requisites
  • Registration violations**

 

The following issues have been discussed:

 

  • Academic performance and possible ways to improve
  • Course plan for the next two terms
 
  • The rest of his degree plan

 

  • Other actions:

 


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Registration Violations by Students
 

Violation # 1:
Students do not confirm their registration on the Registration day.

Action Taken by the Office of the University Registrar:
Late registration fee will be levied (charged) from the students up to the last day for late registration. (It is the student's responsibility to check his email regarding confirmation status).

Violation # 2:
Student wants to register after the last day of late registration.

Action Taken by the Office of the University Registrar:
Student will not be registered for the term.

Violation # 3:
Register in courses having final exams at the same time.

Action Taken by the Office of the University Registrar:
Higher number (level) courses amongst the conflict courses will be dropped after the last day of adding courses.

Violation # 4:
Student registered in a lecture without its lab or vice versa
Action Taken by the Office of the University Registrar:
Course will be dropped.

Violation # 5:
Students registered in courses in addition to Co-op/Summer Training programs.

Action Taken by the Office of the University Registrar:
Courses other than the Co-op/Summer Training will be dropped after the last day of adding courses.

Violation # 6:
Student repeating courses in which they have previously obtained "C" or better grade

Action Taken by the Office of the University Registrar:
Course will be dropped after the last day of adding courses.

Violation # 7:
Students NOT on Good Standing status exceeding 13 credit hours in a regular semester or 7 credit hours in Summer Session

Action Taken by the Office of the University Registrar:
Higher number courses will be dropped until maximum load is reached after the last day for adding courses.

Violation # 8:
Undergraduate students registered less than 12 credit hours in a regular semester-under-load. (Student expected to graduate in that particular term and is left with less than 12 credit hours to complete graduation requirements are excluded from this rule)

Action Taken by the Office of the University Registrar:
All courses will be dropped after the last day for adding courses.

Violation # 9:
Student registered in "Waitlist" sections (Good standing students only)

Action Taken by the Office of the University Registrar:
Good standing students will be added to the course, if possible. (It is the student's responsibility to check his schedule regarding the waitlist courses)

Violation # 10:
Student requests to drop / withdraw course through the web after the last day of adding courses.

Action Taken by the Office of the University Registrar:
Courses will not be dropped / withdrawn if the request does not satisfy the requirement. (It is the student's responsibility to check his email/schedule regarding the drop/withdrawal request)

Violation # 11:
Student requests to drop all courses.

Action Taken by the Office of the University Registrar:
Courses will not be dropped until completed clearance form is submitted.

Violation # 12:
Student registers a course having specific restriction (Class level / Major / College etc.)

Action Taken by the Office of the University Registrar:
Student will continue in the course. Department Chairman with the concurrence of the College Dean can request to drop the student from the course.

Violation # 13:
Student registering in a course with co-requisite violation.

Action Taken by the Office of the University Registrar:
Student will continue in the course. Department Chairman with the concurrence of the College Dean can request to drop the course from the student 

Violation # 14:
Registering in courses outside the degree plan (Out-of-major courses).

Action Taken by the Office of the University Registrar:
All out-of-major courses (except one) will be dropped after last day for adding courses.

Violation # 15:
Junior student with remaining 100 level course(s) or senior student with remaining 100/200 level courses.

 

Action Taken by the Office of the University Registrar:
A registration hold will be placed on the student record to prevent registration confirmation.

Violation # 16:
A Junior student drops 100 level course(s) or a senior student drops 100/200 level courses during the Registration Week 

Action Taken by the Office of the University Registrar:
All courses will be dropped, after the last day for adding courses.

Violation # 17:
Graduate students taking lower than 300 level courses (other than Continuing Education students).

Action Taken by the Office of the University Registrar:
Lower than 300 level course(s) will be dropped after the last day for adding courses.

Violation # 18:
Undergraduate students taking Graduate Courses.

Action Taken by the Office of the University Registrar:
Graduate course(s) will be dropped after last day for adding courses.

Violation # 19:
Undergraduate students who have completed more than 15 regular terms and have still not graduated.

Action Taken by the Office of the University Registrar:
Student will continue in the course unless otherwise instructed by the Dean, Admissions & Registration.

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