Charges of the Environment, Health, Safety and Security Committee:

I. PURPOSE AND FUNCTIONS

The Environment, Health, Safety and Security Committee shall have the primary responsibility for advising the Rector of the University on all matters related to Environment, Health, Safety and Security in the University. It shall, in addition, have certain continuing responsibilities for administrative and judiciary duties in certain assigned areas of these major functions.

The EHSS Committee is considered an advisory body to the Rector of the university on issues related to the environment, health, safety, and security at KFUPM.

Specifically, the EHSS Committee shall:

1. Observes the state of the environment, health, safety, and security at KFUPM and handle related issues by coordination with relevant departments.

2. Contributes to the improvement of the state of the environment, health, safety, and security at KFUPM and submit its recommendations to the Rector for approval.

3. Prepares an annual plan for the activities and programs related to the environment, health, safety, and security at KFUPM and submit them to the Rector for approval

4. Revises the By-laws as necessary and submit them to the Rector for approval

5. Summarizes the minutes of the meeting and submit them to the Rector

6. Prepares an annual report and submit it to the Rector.

Any charges not mentioned are considered the responsibility of the Environment, Health and Safety Department.

II. METHOD OF OPERATION

Meetings: The Committee shall meet regularly, and as needed and convened by the Chairman. Following each Committee meeting, the Chairman shall report attendance to the Dean of Faculty & Personnel Affairs.

Minutes: The Committee shall keep accurate records of all decisions taken, and formal recommendations made, and shall report these to the Rector of the University. These shall be available to appropriate committee and staff organizations.

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The Environment Health, Safety & Security Committee 1/2

Reports: The Committee shall report directly to the Rector of the University, through its Chairman. Annual report of the Committee will be submitted to H.E. the Rector at the end of the term of the Committee.

Authority: The Committee holds authority by delegation from the Rector of the University.

Sub-Committees: The Committee may, as needed, but is not required to, establish sub-committees to assist it in carrying out its tasks.

By-Laws: The Committee shall establish its own by-laws which shall be submitted to the Rector of the University for Approval.

III. MEMBERSHIP

The Committee shall be composed of a Chairman, a Deputy Chairman, a Recording Secretary (non-voting) and nine members:

Chairman: Appointed by the Rector

Deputy Chairman: Elected from the Members

Members:

· A representative from Projects Department

· A representative from Maintenance Department

· A representative of DG Safety Department

· A representative of DG Housing & Office Services

· Assistant Director Lab Tech Support Office

· A representative from Research Institute

· A representative from Medical Center

· Two student representatives to be nominated by the Dean of Student Affairs

APPROVED:

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October 26, 2014 DR. KHALED S. AL-SULTAN

Rector of the University

Charges of the EHSSC (Approved Oct 2014) (1).pdf

Bylaws of the Environment, Health, Safety and Security Committee:

1	The Committee shall function from its appointment until another Committee is formed by H. E. the Rector.
2	The Committee shall meet regularly at its prescribed time and place during the academic year. Meetings may be suspended during academic breaks/holidays and summer vacation, except emergencies.
3	The meetings will start at its prescribed time regardless of the number of members present.
4	Side discussions are prohibited during the deliberations of the meeting. Prior to speaking, a member should be recognized by raising his hand.
5	In order to utilize the time efficiently, the views and discussions should be brief and to the point.
6	Items for considerations by the Committee can be received from the University officials, the Community or the Committee members and will be included as agenda items after Committee’s agreement. The Chairman will select the sequence of the agenda items for a particular meeting. An agenda containing all items shall be sent to the members during the week that precedes the meeting. The sequence of the agenda items may be changed if more pressing and urgent issues arise.
7	Regression on previous decisions of the Committee is allowed provided the member, raising the issue, is sure that he has new and pertinent information on the previous decision of the Committee. However, regression should be avoided as far as possible.
8	Each member, including the Chairman, has a vote. The decisions of the Committee will be reached at by a simple majority vote. In cases of ties, the Chairman’s vote will be deciding. The quorum for voting will be achieved by simple majority of the membership of the Committee including the Chairman.
9	Minutes of the weekly meetings will be prepared and distributed to the members by email, along with the agenda before the next meeting. The members will review the minutes and send their comments by email to the Committee Secretary within two days. A final draft of the minutes will be emailed to the members before the next meeting for their final approval.

Any item or information which is not discussed in a meeting cannot be added in the minutes without the consent of the Committee. However, if a member wishes to add items to be discussed in a meeting, he should write it separately to the Chairman or can raise the issue in the next meeting.

Charges and Bylaws