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 Committees

 
The department has the following committees to help the administration for the current academic year (2009/2010): 

(1)  Strategic Planning Committee
Objective :  To develop and update the strategic plan and follow-up on its implementation

Charges :
Implement the actions identified in the SE activities workshop.
Develop and update the department strategic plan.
Review and analyze performance measures in key areas. 
Maintain progress towards realizing the set targets and goals.
Coordinate with College Strategic Planning Committee.

Reporting :
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department. Report to faculty of the main activities of the Committee in the departmental meetings. Compile a summary of the Committee’s work to be included in the annual department activity report.

(2)  Curriculum Committee 
Objective :  Developing, Controlling and maintaining the up-to-date academic programs that meet international standard and satisfy market needs.

Charges :
Study and advice on the implementation of the actions identified by the SE activities workshop related to the undergraduate program offering. Coordinating with other departments for issues related to courses, exams and academic programs. Evaluation of student petitions and dealing with Registrar Memos. Periodic Review of undergraduate course files. Arrange for faculty and course evaluation by students.

Reporting :
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department. Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(3)  Graduate & Research Committee
Objective :  To enhance the graduate program and the research output in the department.

Charges :
Revise the graduate programs Develop plans for the offering of the approved graduate programs Develop a plan for offering graduate courses for 3-4 years. Study and advice on the implementation of the actions identified by the SE activities workshop related to the undergraduate program offering. Review periodically the departmental and graduate school rules and regulations, and suggest appropriate changes. Formulate and implement a plan to attract top student to the program. Selection and counseling of graduate students and monitoring their progress periodically. The evaluation of new applicants for GA/RA and Lecturer-B positions. Review graduate students petitions. Review of Graduate Courses Files, Graduate course reports and recommend improvements suggested by course instructor. Develop and maintain plans for enhancing research collaboration between the faculty. Establish goals for research in the department, including projects, publications, etc.

Reporting :
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department. Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(4)  Laboratory Development Committee
Objective :  To continuously enhance and maintain department labs that meet academic program and research requirements, and to coordinate purchasing activities and carrying on the purchasing process.

Charges :
Updating Lab. Manuals and make them available for students on the web.   The enhancement of the S.E. Labs, both teaching as well as research. Study and advice on the implementation of the actions identified by the SE activities workshop related to the status of the SE laboratories. The recommendation of the acquisition of equipment. The recommendation on the removal of obsolete and unusable parts. Reviewing and prioritizing lab equipment purchases. Monitoring the departmental equipment inventory. Planning lab development in terms of equipment, space and manpower, etc. Prepare periodic status re port in respect of purchase requisitions.
  • Receiving the request for equipment and initiating the PR.
  • Preparing Purchase Orders and following it up with the administration and with vendor.
  • Inspecting the received equipment and finalizing the purchase order

 Reporting
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department. Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(5)  Information and Social Events Committee
Objective :  To promote the two programs of the SE department inside KFUPM to prep year students, freshmen, to the industry, and to maintain strong relationship with industry.

Charges
Study and advice on the implementation of the actions identified by the SE activities workshop related to the Information committee. To develop and update brochures and booklets web page and other material   needed for the publicity of the department. The arrangement of social gathering for students, faculty and visitors. The enhancement of active student/faculty relationship. Solicit articles, and items of news for publication in KFUPM News and others with the Objective​s f having a continuous presence in the news. Maintaining updated list of companies and individuals that serve the needs of the department. Establish strong relationship with SE alumni. Plan and arrange with the local industry for mutual visitation program. 

Reporting
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department. Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(6)  Text Books Committee
Objective :  To maintain up-to-date Text book and Journals that meet program and research requirements.

Charges
Examine the need for updating our textbook   Study and advice on the implementation of the actions identified by the SE activities workshop related to the Textbook. Study the process of the acquisition / disposition of textbooks. Develop a procedure for the update of the textbooks to insure all text books are updated, and available once needed. To develop and update brochures and booklets web page and other material   needed for the publicity of the department. To handle all correspondence with the university Book Store. Review new textbooks. Initiate new textbook adoption process. The interfacing between S.E. Dept. and KFUPM Main Library. The continuous assessment of the Library needs. To liaise with Graduate & Research Committee for obtaining copies of thesis, submitted by S.E. students. To utilize funds available for the department to make books available in the Library.

Reporting :
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department. Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(7)  ABET Steering Committee
Objective :  Prepare for the ABET visit.

Charges :
Study and advice on the implementation of the actions identified by the SE activities workshop related to ABET.

(8)  Faculty Recruitment Committee
Objectives :  To recruit and maintain highly qualified faculty that will meet the department Objective​s and plans.

Charges :
Study and advice on the implementation of the actions identified by the SE activities workshop related to the undergraduate program offering. Study and advice on the implementation of the actions identified by the SE activities workshop related to faculty promotion. Identify the need of the department for faculty in different. Suggest names for possible visiting positions at the professor and the assistant ranks. Suggest various planning methods of promoting the department with the aim of attracting good applicants. Contacting prominent scholars for spending sabbatical leaves in the department or joining the University on long term basis. Suggest some prominent scholars for short visits to the department. Evaluation of the recruiting procedures and recommend improvement. The evaluation of new applicants.

Reporting
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department.  Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report. 

(9)  Scheduling Committee
Objective :  To develop course assignments and developing course schedule that meets student requirements and faculty preferences.

Charges
Study and advice on the implementation of the actions identified by the SE activities workshop related to the development of the schedule. Prepare a tentative course offering for each academic year including summer offering. Preparing starter list for each Semester. Prepare a plane for elective offering for the next 4-5 semesters. Coordinate with Graduate Committee for the offering of graduate courses. Preparing tentative class assignments/scheduling and handling all necessary modifications. Arranging for course grading and Lab assistance. 

Reporting :
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department.  Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(10)  Industrial Liaison Committee
Objective :  Outreach to the industry to collect good number of possible projects.

Charges
Study and advice on the implementation of the actions identified by the SE activities workshop related to the industrial liaison committee. Establishing links between S.E. department and regional industry. Developing plans for strengthening the link with industry. Organizing mutual visits with the industry. Preparing presentations and materials needed for promoting the SE discipline (in coordination with the Information Committee). Establish an Industrial Liaison Committee  in which representatives from industry are members as suggested by ABET.

Reporting:
The Committee Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department.  Report to faculty of the main activities of the Committee in each departmental meeting. Compile a summary of the Committee’s work to be included in the annual department activity report.

(11)  Design Content Committee
Objective :  To make sure that all coop reports contain design projects.

Charges
Study and advice on the implementation of the actions identified by the SE activities workshop related to the coop reports design contents. Examine the contents of the reports. Communicate the findings of the committee to the students and the advisors.

(12)  Safety & Appearance Committee
Safety Charges 
 Study and advice on the implementation of the actions identified by the SE activities workshop related to the safety in the laboratories undergraduate program offering To conduct a safety inspection to identify the potential hazard locations or items in the department labs and offices. To update and enhance the safety precautions brochure posted in the Systems Engineering Labs. To suggest a dress code for the lab instructors teaching non-computer labs, that involves high temperature/pressure equipment. To arrange the inspection of the Fire extinguishers/hoses located within the Systems Engineering Department premises by coordinating and scheduling it with the KFUPM security office.

Appearance ​Charges 
To design Systems Engineering Department Name board that can be placed in front of the department office. To design banners/posters to be posted at various locations in the corridors of Systems Engineering Department, namely., Definition of Industrial Engineering, Definition of Controls/Instrumentation Engineering, Major Areas, etc., to enhance the Appearance of the department premises.

(13)  Industrial and Systems Engineering Group
Objective :      
Follow up on the program revision. To set a vision for the IE/OR area that serves as a base for long range plans. Making group decision in planning and controlling all IE / OR related activities. To enhance cooperation and research collaboration in the Control area. Help create an environment in which faculty may exchange ideas for research and teaching.

Charges
To hold regular Meetings for the Group to discuss issues related to the group. To set directions and provide input for other Committees as needed . To develop strategies for enhancing research collaboration between faculty. To introduce new faculty to the Group and providing support. Arrangement of local academic/scientific events.

Reporting
The Group Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department.  Report to faculty of the main activities of the Group in each departmental meeting. Compile a summary of Group’s work to be included in the annual department activity report.

(14)  Control and Instrumentation Systems Engineering Group
Objectives :  
Follow up on the program revision. To set a vision for the Control area that serves as a base for long range plans. Making group decision in planning and controlling all CISE related activities. To enhance cooperation and research collaboration in the Control area. Help create an environment in which faculty may exchange ideas for research and teaching.

Charges
Develop plans and provide suggestion to other Committees to achieve the Objectives. Look for opportunities of improvement and existing problems and suggest actions to be taken. Arrangement of local events such as the WISC. Handle all issues referred to the Group by other Committees, Chairman, faculty, students and provide input and suggest actions. Holding regular brain staring sessions for exploring ways for achieving Group’s ​Objectives.

Reporting :
The Group Chairman shall keep minutes (or highlights) of the deliberations of each meeting.  A copy of the same shall be submitted to the Chairman of the Department.  Report to faculty of the main activities of the Group in each departmental meeting. Compile a summary of the Group’s work to be included in the annual department activity report. 

(15)  ABET Data Collection Committee
Objective :  Collect all data related to ABET program.

Charges :
Study and advice on the implementation of the actions identified by the SE activities workshop related to ABET. Plan the collection of  data for the assessment. Make data available for the reviews in an essay to access format.
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