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| Faculty Affairs department is an important division under
the Deanship of Faculty & Personnel Affairs which is responsible to handle
the following
functions for all Saudi and foreign-contract faculty employed
by the University.
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 | Receive new faculty and do all necessary official formalities such as,
issuance of their ID cards, employment certificates, joining reports,
placement on KFUPM payrolls, etc. |
| Process tuition fees and educational assistance grant for all eligible
faculty dependent children of school-age, as per policy. |
| Process travel-ticket authorizations through Saudi Arabian Airlines
for new faculties' initial travel to Dhahran from their points of origin,
issue round trip repatriation tickets every year for all continuing
faculty for their travel during summer vacation between Dhahran and their
contractual points of origin, one-way final repatriation tickets for the
leaving faculty, and process travel orders for all official business
travels inside and outside the Kingdom.
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| Faculty Performance Evaluations are annually reviewed by the
Faculty Affairs Committee, which is one of the standing committees of the
University, comprising of all academic deans and elected faculty members
from each College, chaired by the Dean of Faculty & Personnel Affairs. The
prime responsibility of this Committee is to conduct annual review of
faculty evaluations with the sole objective to develop highly professional,
stable, and competent faculty. The annual faculty evaluation is a continuous
process through which the professional strengths and weaknesses of faculty
are assessed in order to stimulate better performance and future improvement
in their professionalism. The major components involved in the evaluation
process are: teaching, research & scholarship, participation in the
departmental committees and other activities. Regular meetings of the
Faculty Affairs Committee are held each year for approximately 5-6 months
during the first semester to finalize the evaluations and submit Committee
deliberations to the Chief Executive Officer of the University for approval. |
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| Review, study and recommendation on salaries for new faculty offers. |
| Review, study of faculty requests for salary adjustments and
presentation of reports and recommendations. |
| Preparation of Faculty Affairs Committee evaluation reports for
faculty performance during each academic year, the committee minutes and
proceedings, and recommendations for faculty contract renewals, salary
increments/adjustments, termination of employment, etc. |
| Preparation of faculty evaluation rating letters based on the Faculty
Affairs Committee reports on their performance. |
| Review and study of faculty eligibility for promotions |
| Review and study of faculty eligibility for sabbatical leaves |
| Processing of documentation on:
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| Faculty resignations, acknowledgments, final settlement of accounts,
processing of final clearances, etc. |
| Faculty proceeding on authorized leaves of absence. |
| Faculty lateness for duty reporting, early departures for vacation,
etc. |
| Faculty hired on special contracts for summer employment. |
| Study and process of faculty requests for payment of their termination
benefits. |
| Advising on all contractual matters relating to current faculty,
responses to their letters, and personal inquires, etc. |
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| Provide the University academic departments and research institute
centers with required manpower based on their needs in view of increased
students enrollment and leaving faculty and researchers. |
| Make announcements for open positions for faculty ranks in local and
overseas media and also on the University's worldwide web site. |
| Process applications of the faculty applicants to the concerned
departments for preliminary review and evaluation. Develop files of
potential and interested candidates for further review and study.
Arrange personal interviews of the prospective candidates with the
University recruiters at different locations worldwide. |
| Establish liaison with the University overseas recruiting offers and
publishers on issues like faculty recruitment, placement of ads and
settlement of invoices. |
| Make arrangements for visiting guests to deliver seminars, lectures,
short courses, workshops, and symposiums in various departments of the
University. |
| Update the computer database concerning personal, academic and
professional background of the applicants. Also, update the database with
regard to faculty ads and settlement of invoices. Generate computer
listings, statistical reports and formats, etc., for daily official use. |
| University's publication "Partners in the Quest for Excellence" and
departments' brochures are sent out to the interested applicants and the
overseas recruiting agencies. |
| The following credentials are checked in the profile of each candidate
as per the University's requirements and prerequisites before making an
employment offer: University standard employment applicant form
An updated detailed curriculum vitae
Copies of degrees and/or transcripts
List of publications (for professorial positions)
Recommendation letters including a letter from the present employer
Personal interview is also one of the prerequisites |
| Process employment offers to the selected and approved candidates
informing briefly about the salary package, allowance and other benefits.
Subsequently, employment contracts and letters of appointment are
processed. |
| Answer inquiries raised by the candidates on various personal and
professional issues prior to their joining. |
| Process entry visas for the accepted candidates (and their
accompanying dependents, if any) upon receipt of their signed contracts.
Communication on this subject is established with the concerned Saudi
Arabian Cultural Missions and Saudi Arabian Embassies/Consulates abroad. |
| Process travel ticket authorizations (Pre-paid Ticket Advice) for the
contractees and their accompanying dependents. Establish liaison with
Saudi Arabian Airlines Ticketing/PTAs Office for confirmation of ticket
numbers. |
| Process arrival (ETA) status of all newly appointment faculty and
distribute to the concerned departments and Faculty Reception Committee to
make reception arrangements from the airport and accommodate them in the
assigned houses on the campus. |
| Process ID cards to the newly joined faculty members and process
authorizations to keep them on the University payrolls. |
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| Data processing on information relating to
currently employed faculty, such as, ratings of performance, changes in
salaries, ranks, transfer of services, resignations, faculty on leaves,
sabbatical, loans, scholarships, etc. |
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| Maintaining of faculty performance evaluation
records for each year |
| Maintaining of Faculty Evaluation Reports for each
year |
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